**Du behältst den Überblick, wo andere den Faden verlieren? Du organisierst, koordinierst und sorgst dafür, dass im Hintergrund alles reibungslos läuft? Dann suchen wir genau dich.**

Wir suchen eine strukturierte, vorausschauende und teamorientierte **Büroassistenz (m/w/d)**, die unser Backoffice, unser Team und unsere Geschäftsführung im Tagesgeschäft unterstützt. Du arbeitest eng mit der Assistenz der Geschäftsführung zusammen und sorgst für einen reibungslosen Ablauf – remote und in enger Abstimmung mit allen relevanten Bereichen.

Die **Apiron Group** ist eine digitale Growth Boutique in Deutschland. Wir helfen Bildungsträgern und anderen Wachstumsunternehmen, über digitale Kanäle effizient neue Kunden zu gewinnen – mit modernsten Marketing- und Vertriebslösungen, datengetriebener Analyse und agilem Testing.

Zur Verstärkung unseres Teams suchen wir zum nächstmöglichen Zeitpunkt eine:n engagierte:n **Büroassistent:in (m/w/d)** zur **festen Anstellung (remote, 36–40 Stunden/Woche).**

Aufgaben

*   Allgemeine Büroorganisation und administrative Unterstützung
*   Erste Ansprechperson für das Team bei Fragen, Anliegen und im Tagesgeschäft
*   Tägliche Pflege und Aktualisierung des Backoffice-Radars in Airtable
*   Koordination von eingehenden E-Mails, Anrufen und Social-Media-Nachrichten
*   Organisation von Geschäftsreisen, Meetings und Events
*   Recherche, Vorauswahl und strukturierte Aufbereitung von Informationen
*   Betreuung kleiner interner Projekte und Sonderaufgaben
*   Unterstützung bei Kunden- und Teamkommunikation
*   Pflege teaminterner Dokumentationen

Qualifikation

*   Idealerweise abgeschlossene kaufmännische Ausbildung
*   Erste Berufserfahrung in Assistenz-, Office- oder Administrationsrollen
*   Strukturierte, selbstständige und vorausschauende Arbeitsweise
*   Ausgeprägte Kommunikationsfähigkeit in Wort und Schrift
*   Organisationsstärke, Multitasking-Fähigkeit und Problemlösungskompetenz
*   Freundliches Auftreten, Belastbarkeit und „höfliche Hartnäckigkeit“
*   Erfahrung mit gängigen digitalen Tools (z. B. Google Workspace, Airtable, Slack, Notion)
*   Proaktives Mitdenken, schnelle Auffassungsgabe und hohe Zuverlässigkeit
*   Freude daran, im Hintergrund für Klarheit, Ordnung und reibungslose Abläufe zu sorgen

Benefits

*   **Flexibilität**: Arbeite **100 % remote** von überall aus (Vollzeit 36–40 Std./Woche, Kernarbeitszeiten Mo–Fr, 8 – 17 Uhr)
*   **Wachstumschancen**: Du arbeitest eng mit unserer Executive Assistant zusammen und bist eine zentrale Anlaufstelle für das Team
*   **Digitale Umgebung:** Moderne Tools, effiziente Prozesse und ein professionelles, remote-erprobtes Team
*   **Lernkurve garantiert:** Direkter Austausch, viel Verantwortung und die Chance, Prozesse aktiv mitzugestalten
*   **Benefits:** Wir stellen dir die notwendige **Hardware** zur Verfügung: Laptop, Tastatur, Headset, Maus, Monitor – alles, was du brauchst, um effizient zu arbeiten. Zugang zur **Sport-Flatrate** mit Urban Sports Club sowie exklusive **Corporate Benefits** (unser Angebot wird laufend erweitert)

**Du bist bereit, Verantwortung zu übernehmen und für reibungslose Abläufe zu sorgen? Dann bewirb dich jetzt – wir freuen uns auf dich.Bitte beachten:** Wir bitten höflich darum, von persönlicher Kontaktaufnahme abzusehen und sich strikt an unseren Bewerbungsprozess zu halten.

Büroassistenz (m/w/d), Remote, Vollzeit (36-40 Std./Woche)

🌟 Teamassistenz (m/w/d) – Gestalte die Zukunft von EGZOTech mit! 🌟

(20-30 Stunden/Woche | Remote | Dein Impact zählt)

Wer wir sind:

Bei EGZOTech revolutionieren wir die neurologische Therapie mit innovativen Lösungen aus dem Bereich Robotik und einer Kultur, die auf Zusammenarbeit, Kreativität und Fortschritt setzt. Unser Team Deutschland sucht Verstärkung: Dich als proaktive:n Teamassistent:in, der/die uns dabei unterstützt, Grenzen zu verschieben – und zwar remote, flexibel und mit direktem Einfluss auf unsere Erfolgsgeschichte!

Deine Mission:

🔄 Enge Team- & Kundenbegleitung: Du bist das organisatorische Herzstück für unser Team und die erste Anlaufstelle für Kund:innen – per Mail, Telefon und digitalen Kanälen.

🚀 Projekt-Allrounder:in: Von der Vorbereitung strategischer Meetings bis zur Unterstützung bei Präsentationen – du hältst die Fäden in der Hand und sorgst dafür, dass alles läuft. Und zwar einen Schritt voraus!

💡 Lösungsmotor: Du siehst Herausforderungen als Chancen, optimierst Prozesse eigenständig und bringst frischen Wind in unseren Workflow.

📅 Remote-Orchestrator: Virtuelle Meetings managen, digitale Tools meistern (Google, HubSpot &Co..) und dafür sorgen, dass das Team auch aus der Ferne top vernetzt ist.

Was du mitbringst:

✔️ Erfahrung in der Assistenz, im Office-Management, in der Therapie oder im Gesundheitswesen oder ähnlichen Bereichen – gerne auch aus dynamischen Start-ups, Serviceunternehmen oder MedTech-Unternehmen.

✔️ Kommunikations-Superpower: Überzeugende Ansprache per Mail, Telefon und Video-Call – klar, empathisch und immer serviceorientiert.

✔️ Selbststarter-Mindset: Du arbeitest eigenverantwortlich, priorisierst clever und bleibst auch unter Druck cool.

✔️ Digital Native: Du liebst Tools, die das (Remote-)Leben leichter machen – und lernst neue Software im Handumdrehen.

✔️ Lösungsfokus: „Geht nicht“ gibt’s nicht! Du denkst pragmatisch, handelst schnell und packst mit an.

Was wir dir bieten:

🌍 Maximale Flexibilität: Arbeite von überall in Deutschland – ob Homeoffice, Café oder Co-Working-Space.

⏱️ Work-Life-Balance: 80 Stunden/Monat, die du dir selbst einteilen kannst (Kernzeiten nach Absprache).

🧠 Impact statt Hierarchie: Deine Ideen zählen! Flache Strukturen und ein Team, das auf Augenhöhe zusammenarbeitet.

📈 Growth-Modus: Regelmäßige Weiterbildungen, Mentoring und Raum, um dich beruflich weiterzuentwickeln.

Bewirb dich unkompliziert:

Sende uns deinen Lebenslauf und ein kurzes Pitch-Statement (max. 3 Sätze – warum DU und EGZOTech perfekt zusammenpassen) an HR@egzotech.com oder via LinkedIn.

🚀 Lust, gemeinsam mit uns durchzustarten?

Bewerbungsschluss: 15.04.2025

Bei Fragen: Melde dich bei (HR) unter HR@egzotech.com

EGZOTech – Empowering Therapie.

Wir feiern Vielfalt und freuen uns auf Bewerbungen aller Menschen, unabhängig von Herkunft, Geschlecht, Alter oder Persönlichkeit. Hauptsache, du brennst für deine Aufgaben! 🔥

Teamassistenz

**We are looking for an Executive & Client Success Assistant, full-time for around 40 hours per week, to join our fully remote team.🚀 About Us**

We are a consulting business that helps digital marketing agency owners and founders scale their business while cutting their time in the operations of their business in half.

**Mission forExecutive & Client Success Assistant**

To make sure our clients reach their goals and have a top-notch experience in our consulting program by keeping them engaged, supported, and on track while freeing up time for our Head Coach to focus on high-impact activities.

**⭐️ Main Success-KPI:**

*   Every client communicates at least once per week an in depth update
*   Every client finishes at least one big action step or module every week
*   Making sure Head Coach can focus on needle moving tasks to achieve departmental goals and objectives.
*   Percentage of clients hitting their revenue goals this month.

**Responsibilities 📋Client Onboarding & Engagement**

*   Send personalized welcome gifts to new clients.
*   Manage game plan duplication for continued clients.

**Client Communication & Support**

*   Ensure clients receive weekly check-ins and necessary reminders to complete their action items.
*   Monitor client activity and follow up on action items, holding them accountable.
*   Support clients in executing their monthly plans, escalating as needed.
*   Ensure messages on Slack are seen and responded to.
*   Track participation and engagement on client calls.
*   Review AI summary and stay up to date on action items for clients from all types of client calls so you can hold them accountable and adapt the weekly checkin message accordingly

**Milestone Calls & Accountability**

*   Ensure documents are filled out before upcoming milestone calls by client.
*   Review client KPI trackers before calls and share insights with the team.
*   Ensure clients send an update to prepare for weekly check-ins call.
*   Ensure clients send a weekly update even if they don’t have a weekly call.
*   Follow up on testimonials and client feedback.

**Administrative & Email Management**

*   Maintain a clean and organized inbox for the Head Coach (unsubscribe, delete, filter, forward as agreed on and needed).
*   Follow up with paused clients via Head Coaches email and messages.
*   Document key client interactions and updates.
*   Engage with client content on LinkedIn by liking and commenting.

**Offboarding & Internal Tracking**

*   Offboard past clients from Slack and internal systems.
*   Maintain accurate client data and feedback in internal trackers.
*   Collaborate with the team to track and report client results.

**Improve Program and Client Documentation**

*   Support the Headcoach with administrative tasks to ensure the client journey and program materials are well documented and clients get a premium experience.
*   Consistently research and learn new agency topics to stay on top of the game and be able to support clients long-term.

**Consistently Improve asExecutive & Client Success Assistant**

*   Continuously learn and master our regularly updated program materials to effectively teach clients in the long run.
*   Learn and know our materials in and out to be able to send clients what they need.
*   Consistent Improvement is a company value make sure you keep up the drive to consistently develop yourself in the role with the support of your Head Coach.
*   Attend Team Calls and be a proactive part of the Client Success Department.

**Competencies 📈**

*   **High Standards:** You expect both personal and client performance to be excellent, without settling for anything less than the best.

*   **Empathy**: Being able to adjust your communication style based on what’s best for the client to effectively lead them and hold them accountable

*   **Efficiency:** You are able to produce significant output with minimal wasted effort.

*   **Excellent Organization and Planning Skills**: You plan, organize and schedule in an efficient, productive manner. You also focus on key priorities and don’t get distracted.

*   **Structure:** You love to keep track of chaos, stay calm and quickly manage to bring order to chaos.

*   **Massive Action:** You move quickly and express strong opinions without being too harsh.

*   **Reliable:** You live up to verbal and written agreements, regardless of personal cost.

*   **Intelligence:** You learn quickly. You quickly and proficiently understand and absorb new information.

*   **Attention to detail:** You don’t let important details slip through the cracks.

*   **Persistence:** You don't accept “no” and you don't allow yourself to be put down, you persist in asking until you get what the client needs to succeed.

*   **Proactivity / Ownership:** You act without being told what to do. You bring new ideas to the company. You act proactively and ensure that future problems are prevented in advance - not when it is too late.

*   **Calm under pressure:** You maintain stable performance when under heavy pressure or stress.

*   **No Ego:** No task is beneath you. Dive in, especially when addressing seemingly minor tasks.

**🤝 This will be for you if…**

*   You have relevant experience in **client success, account management or coaching support** roles.
*   You have experience using Google Suite **(Sheets, Docs, Email), Slack, Notion and Clickup.**
*   You have **excellent written and verbal communication skills in english** for client check-ins, reminders, and follow-ups.
*   You have familiarity with **email management** (organizing inboxes, filtering important messages).
*   You are highly **proactive and detail-oriented,** able to anticipate client needs and follow up without being asked.
*   You are **numbers driven and good at looking at data** and tracking sheets.
*   You consider yourself a **High-Performance individual**. Your routines and daily habits show that.
*   **Personal development, learning & growth** are essential to you. They are part of what you do every day.
*   You are excited about being part of a company and team where growing in your professional skills as well as personal areas.

*   **You live in line with our Values:**

*   1\. High Standards 💎
*   2\. Extreme Ownership 🔱
*   3\. Massive Action ⚡️
*   4\. Constant Improvement 📈

**💪🏼 Why join us**

*   Fully remote
*   Young, A-Player Team and Founder
*   Efficient async communication
*   Flexibility in work hours
*   Continuous skill and career development Budget
*   Team retreats
*   Many more benefits

**Just apply by filling out the short form on the next page so we can get to know you better!**

Executive & Client Success Assistant

**About Us** Coveris is a leading European packaging company that manufactures flexible packaging solution for some of the world’s most respected brands. The company develops packaging that protects all types of products from food to pet food, from medical devices to industrial and agricultural products. At present, we are looking for an **Administrative Assistant(m/w/d)** who would support our Shared Services Center in Poland. The role is ideal opportunity for the applicants, who search for more flexible part-time job on a remote basis with the potential to grow in the future. **The role includes:**

*   Preparing, reconciling and submitting inter-company reports, invoices and other accounting documents, aligning internal requirements and communication.
*   Collecting and sorting and distribution to the relevant parties company documents both internal and external ones (contact with and responding to virtual office requests and e-mails, handling mail documentation received, responsibility for e-delivery system).
*   Supporting accounting & tax department with collection of received invoices (issuance and distribution), preparation of documents required by external accounting / third parties, serving e-invoicing (KSeF), GUS reporting, obtaining certificates etc.
*   Assisting with changing of IT/phone equipment of employees incl. necessary documentation both external and corporate, other administrative support related to employee’s equipment / tools.
*   Supporting implementation of new requirements and solutions required by law or corporate office.
*   Handle ad hoc tasks and projects as assigned by manager.

**Our expectations:**

*   Bachelor’s degree in administration, finance or a related field.
*   Previous experience in similar position.
*   Great MS Office skills including PowerPoint and Excel (pivot and formulas).
*   Excellent communication and interpersonal skills.
*   Excellent organizational and time management skills.
*   Proficient in English and Polish.
*   Willing to work from home office 2.5 days a week.

**We offer:**

*   High degree of personal responsibility as well as personal development opportunities and space for initiative.
*   Job in a growing and internationally oriented company.
*   Be part of professional and dedicated team.
*   Motivating working environment and performance-related pay.

Administrative Assistant (m/w/d)

NEW DIGITAL INTELLIGENCE

The Intelligence Architects

We make it easy, flexible and risk-free for mid-sized companies to transform with Generative AI.

We build and implement your bespoke AI solution for free, using a pure pay-per-use model. No upfront costs. No volume commitments. No risk.

Tasks

*   Keep the CEO's schedule organized and remind them of important meetings or deadlines.
*   Handle communication on behalf of the CEO, including emails and phone calls.
*   Assist in preparing reports, presentations, and other documents for company meetings.
*   Support the CEO in various research tasks and special projects as needed.

Requirements

*   Excellent organizational and multitasking skills to manage the CEO's schedule and tasks efficiently.
*   English necessary
*   Proficiency in using office software and tools like Microsoft Office Suite, Google Workspace, and scheduling applications.
*   Previous experience in an administrative or assistant role preferred but not necessary, especially in a fast-paced environment.

Benefits

*   Student/part-time job about 20 hours a week
*   Purely remote
*   Flexible timing
*   starting 15€/h

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